Google Docs Airdrop

The Google Docs Airdrop simplifies migration from Google Docs to DevRev, supporting both one-time imports and ongoing syncs.

Supported objects

The following is a list of Google Docs objects and their corresponding DevRev equivalents. Those marked as Sync to DevRev are eligible for import from Google Docs to DevRev.

Import from Google Docs

Follow the steps below to import from Google Docs:

1. Go to the Marketplace and search for Google Docs in the Import category and install.
2. In the snap-in config modal, click Install.
3. In the snap-in config, switch the admin flow as per requirement.
4. Go to the Import section in your settings left nav.
5. Click +Import and select the Google Docs logo.
6. Create a new connection to your Google account, or use an existing connection if you already have one.

When admin flow toggle is enabled, you are required to use an admin connection first. So it imports all the users, groups with members successfully.

When admin flow toggle is disabled, admin needs to enable contact sharing in google admin console, after that any user can import the user details.

7. Once the connection is established, select the Google Drive you want to import and specify the DevRev part that should be used for any imported work (future releases make use of this). This initiates a bulk import of the selected drive.
8. DevRev makes an effort to automatically map the fields from Google Docs to the corresponding fields in DevRev. However, you may be prompted to manually map certain fields if needed.

The duration of the import depends on the size of the Google Docs and the data being imported. It can take seconds for an account with only a few dozen documents to a few hours for an account with tens of thousands of documents.

Post import options

After a successful import, you have the following options available for the imported account:

• Sync to DevRev: This option allows you to synchronize any modifications made in Google Docs with the corresponding items previously imported into DevRev. It also creates new items in DevRev for any document in Google Docs after the last sync or import.
• View Report: This option allows you to access detailed information about the initial import and any subsequent syncs performed.
• Delete Import: If you wish to remove the import and all data that were imported from Google Docs into DevRev, you can use this option.
• Edit Connection: Use this option to change the connection used for any subsequent actions. It can be helpful if a connection becomes inactive or the user who established it is no longer available.

Sync to DevRev

After a successful import from a Google Docs, you can choose to sync the imported data with DevRev. This feature imports any docs and users, and any changes made to previously imported items from Google Docs.

To perform a one-time sync to DevRev, follow these steps:

1. Go to Settings > Integrations > Imports.
2. Locate the previously imported project.
3. Select the ⇆ > ⇾ From Google Docs to DevRev option.

A one-time sync may overwrite fields in previously imported items, even if they were modified in DevRev.

Historical imports

To view currently running and previous imports from various sources, do the following:

1. Go to Settings > Integrations > Imports.
2. Select the import you want to view.
3. Click on the context menu (⋮) and select View Report.

Periodic sync

After successfully importing to DevRev, you have the option to enable a periodic sync. This allows for automatic synchronization with DevRev on a regular basis. By default, the sync occurs once an hour.

To configure periodic sync, follow these steps:

1. Go to Settings > Integrations > Imports.
2. Locate the previously imported project.
3. Select the ⇆ > Set Periodic Sync option.

The Enable automation for synced items setting is optional and can be activated during periodic sync configuration. When enabled, newly created or updated items trigger events, which can initiate webhooks, notifications, snap-ins, and other processes, as if the events originated directly in DevRev.

If this setting is disabled, updates will not trigger any event-driven processes. This behavior applies only to periodic syncs; no events are triggered during a first-time import or manual sync to or from DevRev.

Delete import

This deletes any content created by the import, including users, groups, members and articles.

An import and all the content it creates can be deleted from DevRev. This can be useful when running POCs or to change the recipe used during the import. Once an import has been deleted, all the content it created gets deleted, even if they were modified in DevRev. It's possible to import the project again after its deletion.

To delete an import and all the content it created, go to Settings > Integrations > Imports, find the previously imported project, and select ⋮ > Delete Import.