ReadingHow to Measure Customer Satisfaction with Support

How to Measure Customer Satisfaction with Support


Customers are critical in increasing revenue, improving brand image, and helping a business scale. Customer satisfaction can serve as a good indicator of how happy customers are with a company’s products and services. It can help businesses respond proactively to customer concerns and ensure that their customers remain loyal to the company. In this article, we look at the top customer satisfaction metrics you should track and how they could impact your business.

Understanding customer satisfaction#

A customer satisfaction score measures the levels of satisfaction of the customer with a business’s products or customer support. The customer satisfaction score (commonly known as a CSAT score) can help businesses understand whether they’re meeting customer expectations and identify any areas for improvement.

The role of customer support in customer satisfaction#

Customer support plays a critical role in shaping customer satisfaction. Customers are usually tense when they reach out to customer support because they face an issue with the company’s product or service. When customers receive prompt, helpful, and empathetic support, they are more likely to provide a good CSAT rating and not let their issue tarnish their perception of the brand. In contrast, poor customer support can lead to negative customer experiences and impact customer loyalty and retention.

Methods for measuring customer satisfaction#

There are several methods for measuring customer satisfaction, including:


Surveys are a popular and effective method for measuring customer satisfaction. You can circulate survey forms through social media posts, emails, or in-app prompts. Insights from surveys can help you understand a customer’s overall experience with the company, how satisfied they are with the products or services, and how highly they rate customer support.

Net Promoter Score (NPS)#

NPS measures the likelihood of a customer recommending a business to others. Customers are usually requested for a score on their willingness to recommend a business to others on a scale of 0 (will not recommend) to 10 (will recommend). Customers are then labeled as promoters (score of 9-10), passives (score of 7-8), or detractors (score of 0-6) based on their responses. NPS is the difference of the percentage of promoters and the percentage of detractors.

Customer Satisfaction Score (CSAT)#

CSAT measures a customer’s satisfaction with a specific product or service. Customers are given a scale of either 1-5 or 1-10 and asked how satisfied they were with the service, with 1 being the lowest. CSAT prompts are usually asked after customers interact with customer support or after they complete a specific action on the app or product.

Customer Effort Score (CES)#

CES measures the level of effort a customer had to put forth to resolve an issue or complete a task. Customers are asked to rate their level of effort on a scale of 1 to 5 or 1 to 10, with 5 or 10 being the lowest level of effort.

Customer Churn Rate#

Customer churn rate refers to the percentage of customers who leave a business over a specific timeline. Churn rate can provide insights into overall customer satisfaction and loyalty.

Online Reviews and Ratings#

Text analysis of online reviews, such as on Yelp, Amazon, and Google, can help companies understand how satisfied customers are whether there are any common recurring issues mentioned.

Choosing the right method for your business#

Which of these methods of measuring customer satisfaction best suits your business? That depends on a number of factors, such as what domain your business falls under, the product category or service type you offer, and who your customers typically are.

Best practices for conducting customer satisfaction surveys#

To conduct effective customer satisfaction surveys, businesses should follow these best practices:

Keep it short and simple#

Surveys should be short and easy to understand to increase response rates and ensure that customers complete the survey.

Ask specific and relevant questions#

Avoid ambiguous language as this can confuse customers and lead to higher rates of survey abandonment.

Use a mix of closed and open-ended questions#

Closed-ended questions (yes/no or rating scale questions) can provide quantitative data, while open-ended questions can provide qualitative data and insights.

Offer incentives#

Offering incentives such as discounts or special promotions can increase survey response rates.

Follow up with customers#

Following up with customers who complete the survey can show that the business values their feedback and is committed to improving the customer experience.

Analyze and interpret the data#

Analyzing and interpreting survey data is essential for identifying trends and areas for improvement. Businesses should review survey results regularly and take action based on the data.

How to calculate and analyze Net Promoter Score (NPS)#

NPS is calculated by subtracting the percentage of detractors from the percentage of promoters. NPS can range from -100 to +100. A higher score indicates higher customer satisfaction and loyalty. Analyzing NPS trends over time can provide insights into the effectiveness of customer support and overall customer satisfaction.

How to calculate Customer Satisfaction Score (CSAT)#

CSAT is calculated by dividing the number of satisfied customers by the total number of customers surveyed and multiplying by 100. Analyzing CSAT trends over time can provide insights into customer satisfaction with specific products or services and the overall customer experience.

How to calculate and analyze Customer Effort Score (CES)#

Calculating CES involves subtracting the average customer effort score from the maximum possible score and multiplying by 100. Analyzing CES trends over time can provide insights into the effectiveness of customer support and overall customer satisfaction.

How to calculate and analyze Customer Churn Rate#

You can calculate the customer churn rate by simply dividing the number of customers lost over a specific time period by the total number of customers at the beginning of the same period and multiplying this by 100. Analyzing churn rate trends over time can provide insights into overall customer satisfaction and loyalty.

How to monitor and analyze Online Reviews and Ratings#

Monitoring online reviews and ratings can provide valuable insights into customer satisfaction. Analyzing these can help in identifying what needs improvement and responding to negative feedback.

Common challenges with measuring customer satisfaction and how to overcome them#

Some common challenges businesses face when measuring customer satisfaction include low response rates, survey fatigue, and interpreting data. To overcome these challenges, businesses should consider offering incentives, keeping surveys short and simple, and analyzing data regularly to identify trends and take action.

The benefits of measuring customer satisfaction#

Measuring customer satisfaction has several benefits for businesses, including:

  • Identifying areas for improvement
  • Improving customer retention and loyalty
  • Increasing customer referrals and new business
  • Improving brand reputation and image
  • Increasing revenue and profitability


Routinely measuring customer satisfaction is critical for businesses to ensure that customers are happy with their products and services. By using various methods, including surveys, NPS, CSAT, CES, customer churn rate, and online reviews and ratings, businesses can gather data and insights to streamline customer experience management. However, choosing the right method of measurement depends on a number of factors unique to your business. Companies should evaluate the advantages and disadvantages of each method to identify the ones that suit their business and objectives.

To get the most accurate responses from their customer satisfaction surveys, businesses should keep surveys concise, avoid complicated language, and use a mix of close-ended and open-ended questions. To incentivize customers to participate in the surveys, companies can consider offering product discounts or promo codes.

Measuring customer satisfaction has several benefits for businesses, including identifying areas for improvement, improving customer retention and loyalty, increasing customer referrals and new business, improving brand reputation and image, and increasing revenue and profitability. Therefore, businesses should make measuring customer satisfaction a priority and use the insights gathered to continually improve the customer experience.

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